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How to set up Outlook to filter your spam mail

To set up your mail client to filter your spam mail, you need to create a message rule. Basically a message rule is an if/then statement - if the message contains certain words, then move it to this folder. Incoming messages are compared against the rule, and if the rule conditions are met, the message is handled as specified. Pretty simple. We're going to make a rule that will filter messages marked as spam into a special spam folder.

*Note: This tutorial was created with Outlook 2002. Other versions of Outlook may be slightly different.

In Outlook, click the 'Tools' menu, then select 'Rules Wizard...'
The message rule list will appear, which at this point will probably be blank. If you use Outlook for more than one email account, make sure your Aire Networks account is selected in the drop down box at the top. Click 'New.'
Message Rules

In the box that appears, select 'Start from a blank rule.' Make sure 'Check messages when they arrive' is highlighted, and click 'Next >.'
Message Rules

Now we need to set the conditions for our rule. Check the box that reads 'With specific words in the subject' in the upper box, then click the 'specific words' link in the lower box.
Rule Conditions

Next, we're going to specify what the "trigger" words are. In the box that just appeared, type the word {Spam?} and click 'Add.' You will see your word move to the lower box. Now type {Spam!!} and click 'Add' for that as well. Make sure to use the curly brackets {} to enclose the words, just as they are typed here. (Our mail server uses these words to specify whether a message is probably spam or definitely spam.) Once your list in the lower box contains both of these words, click 'OK.'
Rule Words

You should be back to the Rules Wizard. Click 'Next >.'

Now it's time to choose what to do with spam messages once they arrive. Check the box that reads 'Move it to the specified folder' in the top box, and click the 'specified' link in the bottom box.
Rule Actions

Your Outlook folder list appears. We will need to create a new folder for the spam messages to be filtered into, so click 'New.'
Folder List

In the box that appears, give your new folder a name, like "Spam." Then select where you want the folder to be created. Most people prefer that the folder be inside "Personal Folders" like all the other folders, but you can also create your new folder as a subfolder (inside another folder) if you wish. Click the folder where you want your new folder to be created and click 'OK.'
Folder List

Your new folder should now show up in the folder list. Select it as the place you want your spam messages delivered to and click 'OK.'

You should be back to the Rules Wizard. In your Rule description area, the rule should read:

Apply this rule after the message arrives
with '{Spam?}' or '{Spam!!}' in the subject
Move it to the Spam folder


Click 'Next >.'

You may now optionally add exceptions to your new rule. For example, you can select to make an exception for people in your address book, so in the highly unlikely event that their message is marked as spam, their messages would NOT end up in the spam folder. when you are done adding exceptions, click 'Next >.'

Now give your new rule a name, and be sure that this rule is turned on. Selecting the 'Run this rule now...' box will apply this rule to the messages in your inbox, so if any of them are marked as spam, then they will be filtered into your spam folder for you. Click 'Finish.'
Final Step

You should be back to the Rules Wizard list, and your new rule should now be in it. Click 'OK' to close it.

You're done! Any incoming mail marked by our server as spam will now be filtered into your spam folder. You should read through this folder periodically and make sure the contents are indeed unwanted, and then delete them. Also, don't forget to empty your 'Deleted Items' folder periodically.